Start Date: 1 December 2018, 40 hrs p/w. (Part-time 32 hrs per week is negotiable)
Salary: € 30,000.- / € 33,000.- gross per year on full time basis
Location: Amsterdam, the Netherlands
Contract: 1 year initially – extension by mutual consent
Position summary and job purpose
The Office Coordinator is part of the Operations Department and is responsible for coordinating tasks and projects related to departmental needs focusing on Office Facility Management and ensures smooth implementation of these tasks and projects through excellent planning and organizing. The post holder takes a pro-active role whilst working independently, follows instructions and procedures and is closely involved in presenting and communicating information.
Responsibilities will be, but not limited to, day to day Office Facility Management for GRI’s office in Amsterdam in the broadest sense; maintains relationships with vendors and conducts contract negotiations; acts as GRI’s Prevention Officer (in Dutch ‘Preventie Medewerker) and conducts research on specific topics to support Office Facility Management; supports the line manager in general administrative tasks mostly related to Office Management, calendar and meeting planning in particular related to GRI’s on-site governance meetings and related preparation of (meeting) materials including coordination of logistics; supports the Operations team as needed on ad hoc projects and on general administrative tasks; works closely with GRI’s Office Assistant and functions as first-line backup.
The Office Coordinator reports to the Head of Human Resources
• Ensuring efficient ongoing facilities support for the Secretariat (Office Facility Management), including coordination and planning of change management
• Maintains relationships with vendors and suppliers and is responsible for contract negotiations
• Go-to-person and sounding board for all Office related matters
• Be GRI’s Prevention Officer (in Dutch ‘preventie-medewerker’)
• Close collaboration with GRI’s Office Assistant and first-line backup support
• Supporting on administrative tasks related to Office Facility Management
• Assist in calendar and meeting planning related to GRI’s on-site governance meetings and related preparation of (meeting) materials including but not limited to coordination of logistics of hotel reservations, processing the expense reimbursements upon completion of the meeting. (Through Eventbrite).
• Assisting in identifying, analyzing and proposing process improvements (Rules & Procedures)
• Supporting the Operations team as needed on administrative tasks and the coordination thereof
Key competencies / Requirements
• Formal secretarial training or a proven ability to perform the tasks required by the position
• Minimum 2 years’ experience in similar position or 3-4 year in secretarial position
• Strong initiative, drive and self-direction
• Ability to work independently and under pressure without comprising quality of work
• Proven ability in process development and management
• Handling multiple tasks whilst delivering on specific commitments
• Experienced in leveraging vendors and suppliers for optimal results through excellent relationship management
• Flexibility and an open mindset
• Strong communication and teaming skills
• Exceptional attention to detail
• A Can-Do attitude and not afraid to get hands dirty
• Fluency in written and spoken Dutch and English (and preferably one other language)
• Able to work in an international and multi-cultural setting
• Affinity with the mission and vision of GRI would be an advantage
HOW TO APPLY:
Interested candidates, eligible to live and work in the Netherlands, are invited to submit their resume and letter of interest in English to email@example.com. The deadline to submit an application is 12.00 noon (CET), Monday 22nd October 2018. GRI appreciates all expressions of interest, however only short-listed applicants will be contacted.
GRI, Attn. Human Resources
Visitors’ address: Barbara Strozzilaan 336, 1083 HN, Amsterdam, The Netherlands
T: +31 (0)20 531 00 00 www.globalreporting.org
GRI is an international independent organization that has pioneered corporate sustainability reporting since 1997. GRI helps businesses, governments and other organizations understand and communicate the impact of business on critical sustainability issues such as climate change, human rights, corruption and many others.
With thousands of reporters in over 90 countries, GRI provides the world’s most trusted and widely used standards on sustainability reporting, enabling organizations and their stakeholders to make better decisions based on information that matters. Currently, over 40 countries and regions reference GRI in their policies. GRI is built upon a unique multi-stakeholder principle, which ensures the participation and expertise of diverse stakeholders in the development of its standards. GRI’s mission is to empower decision-makers everywhere, through its standards and multi-stakeholder network, to take action towards a more sustainable economy and world.
Our Vision: A thriving global community that lifts humanity and enhances the resources on which all life depends.
Our Mission: To empower decisions that create social, environmental and economic benefits for everyone.