Assistant Regional Hub South Asia
Start Date: A.S.A.P., 40 hrs p/w.
Location: New Delhi, India
Contract: 12 months – extension by mutual consent
Position summary and job purpose
The Assistant will perform a wide range of tasks in support of the Regional Hub South Asia, functioning as an assistant enhancing capacity for the Director and the team in a pro-active way in activities related to relationship management, communication, planning and monitoring of calendar, travel and events. S/he will provide all the requisite administrative support for the GRI Projects & initiatives that are being implemented in India and other countries of South Asia.
Core responsibilities include, but are not limited to:
o Managing the Director’s commitments – email management, correspondence, telephone, calendar
o Assisting with preparation of speeches and/or presentations and other means of communications
o Desktop research on diverse aspects of Sustainability Reporting such as alignment of GRI Standards with Indian laws
o Assist Senior Coordinator in documentation like preparing activity report of Consortium members, project report, GRI South Asia newsletter, desktop research for e-update
o Managing the travel commitments of all GRI Staff – preparing background information, travel schedules incl. booking tickets, arranging accommodation, organizing travel related meetings, follow-up activities
o Support internal and external meetings, workshops, events in India and abroad – setting up meetings, organizing venues, managing databases and logistics
o Liaising with accounts team to prepare Monthly Checklist and other financial reporting documents as and when required
o Structuring and following-up on internal administrative procedures; management of office files, documents and stock keeping
o Supporting in maintaining smooth communication in the network through dotmailer, e-invites and e-updates
o Supporting in organizing webinars and online meetings
o Maintaining and updating customer relationship management system (CRM database) for the Director and Senior Coordinator’s related contacts. Complete management of database for GRI South Asia. Follow up with companies in Top 500 BSE list to get sustainability/CSR contacts
o Maintaining record & follow up on invoices, MOU/Agreement with member organizations & participants for GRI South Asia Consortium, SDG Agenda 2030, GRI Gold Community & Introductory workshop,
o Providing general logistical & administrative support related to expenses, reimbursements, travel reporting, for all the programmes, workshops & initiatives of GRI Regional Hub South Asia
o Other duties as requested
Key competencies / Requirements
• Masters in Social Science preferred,
• 2-3 years-experience in working in the field of CSR/Sustainability. Experience in event management, organizing & promotion of workshop, preparing reports, handling registrations, fees and other logistics will be preferred
• Ability to work independently and from own initiative
• Proven experience regarding organizational and time-management skills, attention to detail and accurate; ability to prioritize and multi-task
• Networker and information sharer; excellent communications and interpersonal skills
• High level fluency in written and spoken English
• Representative appearance, sense of diplomacy, discreteness
• Advanced abilities to work with Microsoft Office programmes ( Word, Excel and Power Point) and CRM
• Able to work in an international and multi-cultural setting
• Affinity with the mission and vision of GRI would be an advantage
HOW TO APPLY:
Interested candidates, eligible to live and work in the New Delhi, are invited to submit their resume and letter of interest in English to firstname.lastname@example.org. The deadline to submit an application is 12.00 noon (CET), 8 December 2017. GRI appreciates all expressions of interest, however only short-listed applicants will be contacted.
GRI is an international independent organization that has pioneered corporate sustainability reporting since 1997. GRI helps businesses, governments and other organizations understand and communicate the impact of business on critical sustainability issues such as climate change, human rights, corruption and many others.
With thousands of reporters in over 90 countries, GRI provides the world’s most trusted and widely used standards on sustainability reporting, enabling organizations and their stakeholders to make better decisions based on information that matters. Currently, over 40 countries and regions reference GRI in their policies. GRI is built upon a unique multi-stakeholder principle, which ensures the participation and expertise of diverse stakeholders in the development of its standards. GRI’s mission is to empower decision-makers everywhere, through its standards and multi-stakeholder network, to take action towards a more sustainable economy and world.
Our Vision: A thriving global community that lifts humanity and enhances the resources on which all life depends.
Our Mission: To empower decisions that create social, environmental and economic benefits for everyone.