Start date: a.s.a.p., 40 hrs. p/w (€ 40,000.= / € 44,000.=)
Location: Amsterdam, the Netherlands
Contract: 1 year initially – extension by mutual consent
Position summary and job purpose
The Executive Assistant will perform a wide range of tasks in support of the Chief Executive (CE), enhancing capacity for the CE, and functioning as his personal assistant and liaison between CE and GRI staff as well as between CE and external relations.
The post holder will work independently with little or no instruction to proactively take responsibility for all aspects regarding the smooth and reliable operation of the CE Office and the CE’s commitments and work load.
Core responsibilities include:
• Proactively manage the Chief Executive’s commitments to a high degree of accuracy; schedule internal/external meetings and conferences, maintain calendar of all business activities and events
• Coordinate and finalize all aspects of complex international business travel (book flights, hotels, visas, transportation and prepare detailed itineraries)
• Liaise with event coordinators and conference planners to facilitate appropriate speaking engagements
• Anticipate and proactively avoid scheduling conflicts. Serve as a steward of the CE schedule to ensure strategically important obligations are given priority.
• Prepare briefing materials, research and assemble relevant information for executive meetings
• Represent the executive in internal/external meetings as required and record minutes. Report on action items and ensure executive is appraised of deadlines
• Effectively act as gatekeeper by responding to inquiries, filtering phone calls and directing communications from colleagues, stakeholders and general public
• Build and manage positive, effective working relationships and act as liaison between the executive and a variety of vendors, professional affiliates, stakeholders and business/personal associates
• Compose and edit professional correspondence, reports and presentations with strict attention to detail
• Monitor executive’s inbox and track or delegate correspondence that require action/follow up accordingly
• Maintain records and electronic files and ensure optimal accessibility of information and documentation
• Reconcile business/travel expenses in a timely manner
• Organize social events for CE as required
• Other duties as requested
• Availability on full time basis, i.e., 40 hours per week
• Minimum five years’ demonstrated administrative support experience at the executive level that exhibits an increasing level of responsibility
• Strong organizer and multitasker who can adjust priorities, recognize urgency, anticipate needs/conflicts and plan accordingly
• Exceptional interpersonal and communication skills (written and verbal, both at near native English level) in a variety of tones and mediums
• Proven ability to exercise sound judgment, discretion and diplomacy while dealing with multiple senior executives, stakeholders and business partners
• Adept at decision making and problem solving in a fast-paced environment
• Advanced MS Office skills (Outlook, Word, PowerPoint and Excel)
• Positive spirit and can-do approach to all tasks
• Proactive self-manager with the initiative to work well independently or with minimal direction
• Team player with willingness to assist other EAs or colleagues during peak periods and to cover for them during absences
• Genuine interest and/or knowledge of sustainability practices and policies an asset
• Able to work in an international and multi-cultural setting
HOW TO APPLY:
Interested candidates, eligible to live and work in the Netherlands, are invited to submit their resume and letter of interest in English to firstname.lastname@example.org. The deadline to submit an application is 12.00 noon (CET), 10 February 2017. GRI appreciates all expressions of interest, however only short-listed applicants will be contacted.
GRI, Attn. Human Resources
Visitors’ address: Barbara Strozzilaan 336, 1083 HN, Amsterdam, The Netherlands
T: +31 (0)20 531 00 00 www.globalreporting.org
GRI is an international independent organization that has pioneered corporate sustainability reporting since 1997. GRI helps businesses, governments and other organizations understand and communicate the impact of business on critical sustainability issues such as climate change, human rights, corruption and many others.
With thousands of reporters in over 90 countries, GRI provides the world’s most trusted and widely used standards on sustainability reporting, enabling organizations and their stakeholders to make better decisions based on information that matters. Currently, over 40 countries and regions reference GRI in their policies. GRI is built upon a unique multi-stakeholder principle, which ensures the participation and expertise of diverse stakeholders in the development of its standards. GRI’s mission is to empower decision-makers everywhere, through its standards and multi-stakeholder network, to take action towards a more sustainable economy and world.
Our Vision: A future where sustainability is integral to every organization’s decision-making process.
Our Mission: To empower decision makers everywhere through our sustainability standards and multi-stakeholder network, to take action towards a more sustainable economy and world.